Sponsors and UACES require a number of forms to ensure appropriate procedures are followed during the project application and awards process.
Grant Application Forms
In most cases when applying for a federal grant, the necessary forms will be found with the program application site on Grants.gov. But, if you are required to fill out forms without submitting through Grants.gov, the following are frequently utilized. For private and state funding programs, contact the sponsor and request copies of their application packet.
On occasion, funders will request various forms allowing them to make payments to UACES or certifying the institution is eligible for their grant program.
The National Institute of Food and Agriculture is among the most common sponsors of UACES projects. The attached forms are typically required during the NIFA proposal process.
In order to comply with UACES and U of A System policies and procedures, several forms must be submitted with a grant proposal package. The following internal forms are most often required.
The following forms are often requested in association with grant applications. Unless the sponsor states otherwise, you may use these forms, already signed by Dr. Windham, to accompany a proposal, if required.
- Assurances-Construction Programs
- Assurances-Non-Construction Programs
- Certification Regarding Debarment and Suspension; Drug-Free Workplace Requirements; Lobbying; Program Fraud Civil Liberties Act; and Environmental Tobacco Smoke
- Department of Health and Human Services Assurance Compliance
The Office of Sponsored Programs tracks funding proposals, awards, and expenses to identify patterns and areas where the institution may improve its proposal success rates.
The following documents are updated regularly to identify who is applying for and receiving funding within the institution, as well as those sponsors who have provided awards. Look for patterns of successful projects to identify the type of project a sponsor typically funds and how the institution’s has fared in receiving support from various sponsors.
Office of Sponsored Programs policies, procedures, and guidance can be confusing for those with little experience identifying, applying for, and managing a sponsored project.
The following link to training materials developed internally and externally over the years to assist PI’s in navigating the Sponsored Programs process.
Videos and Powerpoints
- Elements of a Grant Proposal
- Daily Management of Awards Video (NCURA)
- Daily Management of Awards (NCURA)
- Budgeting for Sponsored Programs
- Cost Principles Reference Guide for Federal Awards
- Preparing a Data Management Plan (ISPSR)
Responsible Conduct of Research
OSP Training Materials
- RazorGrant IRB Training Video (YouTube)
- Sponsored Programs: Cradle to Grave (OSP PPT)
- Completing the FIN-312 Internal Approval Form (OSP Video)
- Let's Complete It: The FIN-312 (OSP Video): Sample Grant to Accompany Video
- Blank FIN-312 Form
- Effort Certification Training (OSP PPT)-updated May, 2017
- Effort Certification Instructions for PI reviewing Employees Effort Reports (OSP PPT)
- Self-Certifier Step-by-Step Instructions
- Grants Accounting: How to Support Agents and Specialists