Office Of Sponsored Programs
Grant Seekers Toolkit
Finding a funder, preparing a proposal, and ultimately receiving a grant is part science and part art with a lot of luck mixed in. You'll find many resources on the internet to assist you along the journey. Likewise, the OSP webpages have a variety of tip sheets, guidelines, and training materials.
The Grant Seeker's Toolkit is intended as a one-stop shop for information related preparing a UACES grant proposal. The answers to many of your questions are included in these documents as are templates, writing tips, and information about what goes in the boxes on the form you are trying to complete. As always, if you have any questions, contact the OSP office for assistance.
Proposal DevelopmentVarious sponsors often require unique information and formatting. These resources will assist in understanding proposal requirements and other information frequently called for in Requests for Proposals.
Writing Tips and Style SuggestionsGrant writing is not academic writing nor is it business writing. It is a writing form of its own.
Budget Development and Financial ConcernsThe budget is among the most important parts of a proposal. Sponsored Programs staff assists in developing budgets and have many resources at their disposal to ensure a proposal budget is complete, realistic, accurate, and within the funder’s guidelines. The following documents provide a number of resources to assist the PI in developing a draft budget.Indirect Costs
- Difference in Direct and Indirect Costs
- Layman's Guide to Indirect (F&A ) Cost
- FY 2019 Indirect Cost/Fringe Benefits Approval Letter
- Key Questions in Budget Development
- Checklist for Proposal Budget Items
- Cost Sharing
- Budget Workbook
ReferencesSponsored Programs has its own jargon, acronyms, and frequently used information. These documents answer many common questions about terminology and offer supplemental information PIs may find helpful when preparing proposals.
Boiler Plate Information and SamplesExamples of letters, pre-written proposal information, and other documents required to complete the internal review process and satisfy the requirements of many RFPs.Miscellaneous Templates
- Proof of Legal Existence
- Applicant Description—County Program
- Extension History and Qualifications
- Unlike Circumstances Sample Memo for Postage
- Unlike Circumstances Sample Memo for Secretarial Support
Forms, Forms, FormsStandard forms and other information frequently required for proposal submission.For Proposals
For Internal Routing
- SF-424 --Standard form for Federal Grant Applications
- SF-424A --Standard budget form for Federal Grant Application
- Felony and Tax Certification (signed) UPDATED for 2017! --as required for NIFA projects
- Felony and Tax Certification (signed)--OMB Form 0505-0025 required by many federal programs
- Conflict of Interest --Statement required of PIs for NIFA programs
- Current and Pending --Listing of Projects funding and under review for NIFA programs
- Project Summary/Abstract --Overview of Project for NIFA programs
- Assurances-Construction Programs
- Assurances-Non-Construction Programs
- USDA Assurance of Civil Rights Act Compliance (requested by certain agencies under USDA)
- Certifications regarding Debarment and Suspension; Drug-Free Workplace; PFCRA; and Environmental Tobacco Smoke