Event registration and online payment forms procedures
Our goal as the CES Forms Team is to create online forms to gather the data you need to get your job done. We are happy to work with all CES employees on a variety of event and online payment projects and truly, this is a team effort. We will be unable to create a successful form without your input and collaboration.
Not sure what kind of form to use? Download our forms decision guide!
In an effort to reduce confusion and streamline the forms process, we have created the following procedure and guidelines.
- We ask that individuals begin the process by filling out this form: https://forms.uaex.edu/it/forms/forms-request.asp
- See “Lead time” note below.
- Be prepared with information about the form requirements and data you wish to collect.
- Be prepared with deadlines and dates associated with the form (when the form will close, etc.)
- Upon submitting your form request, please make sure you allocate time to answer any
possible questions or make changes/additions to your form.
- If your form requires online payment, you MUST meet with financial services prior
to filling out the form request. A designated ORG and FUND number will be needed before
the form is created.
- Please be advised that all credit card acceptance methods will incur a processing
fee. Please plan your registration fees accordingly.
- You will be required to approve the final version of your form and registration report via email or in writing before the form is live.
Emails to the forms manager or any IT personnel requesting new or major updates to existing forms will be returned with a link to the above request form. This is necessary in order to ensure we maintain an organized queue of requests.
Lead time and turnaround
Due to the precision involved in creating successful online forms, the IT department requires no less than a 2 week turnaround for single page event registration and online payment forms.
For multi-page and member login forms that are more complex, IT requires no less than one month lead time. This is to ensure enough time for quality assurance testing, debugging, and database construction.
Whenever possible, the forms team will work with you to achieve a successful end product and can be flexible if scheduling permits. However, less development time may result in a missed target launch date and fewer opportunities for quality assurance testing.
Third party online credit card processing systems*
The official online payment processing systems IT will work with are:
Third party event registration systems*
The official third party event registration systems supported by IT are:
- RegOnline >> see pricing https://www.regonline.com/pricing/
- ePly >> see pricing https://www.eply.com/pricing/ (this product is for higher-priced online classes, courses, and events)
*Other third party systems for online credit card or event registration are not supported.