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Adding an image to an email signature - OWA

Adding an image to an email signature in Outlook is as easy as clicking an icon and navigating to a saved image file. But what if you use Outlook Web App (OWA)? Signatures added in Outlook do not show up in the Outlook Web App which means you have to create a signature in both places.

While the method is not as straightforward as it is in Outlook, it is possible to add an image to an email signature in the Outlook Web App. Just follow these simple steps:

  1. Your image will have to be stored/posted on the web, not your local computer. If you want to use the approved email logo that is available on our public website, it can be found here. Open the webpage containing your picture, copy it to your clipboard by clicking on the image and pressing Ctrl + C, or right-clicking and selecting Copy from the menu.

  2. Login to Outlook Web App (OWA).

  3. Navigate to and click on the Settings Gear located on the top right portion of the page.

  4. Select Options.

  5. Then select Layout\Email signatur” on the left quick launch menu bar.

  6. Click in the Email Signature window and paste Ctrl + V, or right-click and select Paste from the menu.

  7. Adjust the image and enter text depending on your preference.

  8. Click on Save when finished.

 Email Signature Window


It is recommended that you only use text in your signature when using OWA. Unfortunately most email clients will block externally linked images by default. Because of this, most recipients will get the "Red X" on signature images sent this way.

The Outlook client version makes it easy to add images to your email signature, you just edit the signature, cut and paste your images, and save. Just like that you’re done, and able to easily imbed images into your HTML email message without any issues.

If you are on a Mac some people have reported the above not working. You might need to drag and drop the image instead of copying/pasting.