UACES Facebook Calendar - Delegate Access to Email and Calendar Folders - Outlook 2011 (MAC)

Delegate Access to Email\Calendar Folders - Outlook 2011 (MAC)

Delegation vs. Folder Sharing

Outlook’s collaboration features allow an Outlook user to share any folder with another Outlook user. This should not be confused with Delegation, which is a feature allowing one Mail user to act on behalf of another Mail user. Below are the primary distinctions between folder sharing and delegation.


Two Outlook users who both use an Exchange account can share each other’s email folders.

A way to provide access to another person's folders, but it does not include permissions for one to act on behalf of the other.


Delegation is the Outlook feature by which you grant someone permission to receive and respond to meeting requests or responses and to send email messages on your behalf. This is a more advanced feature than simple folder sharing.

The person granted this permission is called the delegate.

You can grant the delegate limited permissions or up to full control over items in your mailbox and calendar.

Delegate access is commonly used between a manager and assistant, but can also be used between peers.

Becoming a Delegate

When someone adds you as a delegate, you also need to add them as a person for whom you can act as a delegate. After this, their mailbox will appear below yours when you open Outlook.

  1. Click Tools and then Accounts from the drop-down menu.

    Tools Menu
  2. Select your Mail account, and then click Advanced...

    Accounts dialog
  3. Click the Delegates tab.
  4. Click the second + (below People I am a delegate for:).

    Delegates tab
  5. Type the name of the person who has added you as a delegate in. Click Find.
  6. Select them from the list. Click OK.

    Select user screen
  7. Click OK and then close the Accounts window.