UACES Facebook Tuition Discount Procedures

Tuition Discount Procedures

Reference: 

UA Division Policy P.M.G.S. 17-1
Board of Trustees Policy 440.1
University-Wide Administrative Memorandum 445.1
CESP 3-35 Tuition Discount Policy

Applying for Reduced Tuition Rates 

Employees requesting reduced tuition rates must submit a completed and signed Employee Request for Registration Fee Discount Form to Human Resources at least two weeks prior to the last day of class registration in the semester for which they are requesting a reduced rate.  

Employees requesting reduced tuition rates on behalf of their spouse/dependent must submit a completed and signed Request for Registration Fee Discount for Spouse/Dependent of Employee Form to Human Resources at least two weeks prior to the last day of class registration in the semester for which they are requesting a reduced rate. 

Requests not submitted in a timely manner may be denied by the individual campus.  A copy of the request form will be sent to the employee after approval by Human Resources. 

Submit request forms to:  
Cooperative Extension Service Human Resources, 2301 S. University Ave., Little Rock, AR 72204
OR email to humanresources@uaex.edu 

NOTE:  Students attending the University of Arkansas at Little Rock should review the additional limitations and complete the additional request for registration fee discount forms required by that institution and accessed at http://ualr.edu/humanresources/home/miscellaneous/tuition-discount/. This UALR fee discount form must be approved by the Extension Human Resources Office before it is submitted to the campus Provost’s Office.


Limitations and Exclusions

Employee Undergraduate Courses
Full-time, 100% appointed employees may take up to 132 undergraduate semester credit hours at a reduced rate at any University of Arkansas System campus (certain programs may be excluded). 

Enrollment at reduced tuition rates during regular working hours for eligible employees will be limited to one (1) course during each fall or spring semester, with a maximum of five (5) semester credit hours and a total maximum of eight (8) semester credit hours per calendar year. 

Enrollment at reduced tuition rates outside of regular working hours for employees shall not exceed nine (9) credit hours per semester, or in aggregate with enrollment during working hours, eleven (11) credit hours per semester or twenty-two (22) semester credit hours per calendar year.

Example

Fall

Spring

Two-Semester Total

During work

5

3

8

After work

6

8

14

Total

11

11

22

For summer terms, enrollment during regular working hours and outside of regular working hours at reduced rates is limited to one three-credit-hour course per summer term. 

Employee Graduate Courses 
Employee enrollment for graduate courses at reduced rates shall not exceed eleven (11) semester credit hours per fall or spring semester.  Employee enrollment for graduate courses at reduced rates should not exceed three (3) credit hours per summer semester, and no more than six (6) credit hours total for the entire summer.

Eligible employees who were not continuously enrolled in an eligible graduate program as of the Spring of 2017 may receive reimbursement by Extension for 90% of the cost of tuition for degree-seeking graduate semester credit hours at any University of Arkansas System campus (certain programs may be excluded*). Individual graduate courses not included in the employee’s approved degree program that enhance work performance and are deemed mutually beneficial to employee and employer may be approved for reduced rates with appropriate written justification from the unit and with the Associate Vice President’s approval. The “employee's campus” designation applies.

Undergraduate Courses for Families of Employees 
Spouses and unmarried dependent children of full-time, 100% appointed employees may enroll in undergraduate courses offered at any campus in the University of Arkansas System (certain programs may be excluded*).

Spouses and unmarried dependent children may take up to 132 undergraduate semester credit hours at the cost of 50% of tuition at a designated "employee's campus" or at 60% of the cost of tuition at any other campus within the University System. A student may not receive discounts as both an employee and as a spouse or child of an employee.

  

Leave for Study

The use of official Leave for Study or annual leave to enroll in or attend an undergraduate or graduate course during the normal office hours of 8:00am to 4:30pm may be granted to employees at the discretion of their direct supervisor.  This policy does not assume that release time from regular working hours will be automatically permitted. Factors considered when granting release time include but are not limited to work performance, impact of leave for study on departmental coworkers, overall benefit of the course work to the employee and the institution, and maintenance of office hours and functions for the faculty, staff, and general public.

During the three (3) month introductory probationary period, classified employees are not eligible for Leave for Study to attend courses during working hours. However, during the introductory probationary period, a new classified employee will be eligible for reduced tuition benefits for approved classes taken outside of regular working hours in accordance with policy.

Upon approval, Leave for Study may be granted to eligible employees for only one (1) course during each semester, with a maximum of five (5) credit hours per semester and a total maximum of eight (8) semester credit hours per calendar year.  If the course requires additional absence from work, excess time must be charged to annual leave. Up to 30 minutes of travel time to and from class may also granted, not to exceed three (3) hours per week.

For consideration of Leave for Study, employees must submit a completed and signed E.B.E.N. - 109, Employee Request - Leave for Study form and an official class schedule to Human Resources. Employees must notify Human Resources of any course changes throughout the semester including course additions, time changes, or course eliminations.

Official Leave for Study not to exceed three (3) weeks may be granted to employees working toward a graduate degree for enrollment in short-term credit courses.  This privilege does not apply to short-term intensive courses at the undergraduate level.

 

Contact Us

For additional information on tuition discount, please contact Human Resources at 501-671-2219 or email humanresources@uaex.edu