UACES Facebook C.E.S.P. 1-74: Extension Excellence Awards Program

Personnel - Awards

C.E.S.P. 1-74: Extension Excellence Awards Program.

Date Revised: 8-10-2017
Supersedes: 4-21-2016

Summary: Establishes policy for eight awards intended to foster teamwork, professional development and overall excellence.

Extension Excellence Awards

Extension Excellence Awards recognize effort and achievement of full-time employees with 50% or greater Extension appointment or teams with 50% or greater Extension effort. Awards may not be conferred every year.

County Team Award

The County Team Award (up to 9 individuals) recognizes the county or counties whose staff (classified or non-classified) best demonstrates a consistent and cohesive team approach to programs and county office operations within or across county boundaries. Program enhancement funds of $5,000 will be awarded to the winning team. Team members will determine a plan for spending the award dollars, subject to approval by the Associate Vice President for Agriculture – Extension. Nomination materials may include up to three previous completed calendar years, in addition to the current year.

State Team Award

The State Team Award (up to 9 individuals) recognizes the unit(s) or department(s) whose staff (classified or non-classified) best demonstrates a consistent and cohesive team approach to programs. Program enhancement funds of $5,000 will be awarded to the winning team. Team members will determine a plan for spending the award dollars, subject to approval by the Associate Vice-President for Agriculture – Extension. Nomination materials may include up to three previous completed calendar years, in addition to the current year.

Early Career Awards

The Early Career Awards are intended to recognize, reward, and motivate employees who, early in their careers with Extension, have demonstrated initiative, involvement, leadership, and excellence in support of the mission and goals of the Cooperative Extension Service. Individual classified and non-classified employees with 0-5 total years of service with CES are eligible regardless of type of position or time in a particular position. The recipient in each of the five categories below receives a check of $2,000 (gross amount) to use at the employee’s discretion.

  1. Classified Employee
  2. County Extension Faculty
  3. State Extension Faculty (Instructor, Assistant Professor, Associate Professor, Professor, Distinguished Professor)
  4. Non-Classified Program Technician/Associate
  5. Non-Classified Project/Program Administrator  (Project/program administrators typically serve in a support unit: Communications, Facility Management, Financial Services, Human Resources, Information Technology, Printing Services, Program & Staff Development, or Sponsored Programs.)

Employee of the Year

The Employee of the Year award recognizes performance “above and beyond the call of duty” during the previous year on behalf of Extension. Performance should be the “gold standard” for which all employees should strive. The individual recipient receives a check of $5,000.

The Committee

The Associate Vice President for Agriculture-Extension appoints a ten-member Extension Excellence Awards Committee, with representation from among the various categories of employees:  classified; non-classified ANR, FCS, CED, 4-H and Support Units; LRSO; county; and past award winners. The Associate Vice-President for Agriculture-Extension designates the committee chair.

Committee members are on staggered four-year appointments. In addition to the ten voting members, an ex officio member will remain on the committee over time to coordinate and provide administrative continuity and stability. After the first year, the ex officio member will not be eligible to vote or serve as committee chair.

Membership on this committee is recognized as a job responsibility, with appropriate allocation of time, travel, and professional development credit. Travel associated with committee membership will be supported by Administration through county and departmental budgets.

Nomination and Selection

Each year, the Office of the Associate Vice President for Agriculture-Extension will call for nominations for the Extension Excellence Awards. Nominations will be submitted online as instructed using the Extension Excellence Awards Nomination Form. The awards committee will recommend recipients for each award to the Associate Vice-President for Agriculture-Extension. Winners will be announced and presented with their awards at the annual State Faculty Conference in December.

Award winners may not be nominated for subsequent annual awards on the basis of the same award-winning project, program, or achievement. Employees may be nominated for an individual award and also nominated as member of a team competing for a different award.

Administration reserves the right to cancel or reduce the amount of the awards when budgetary constraints adversely affect Extension’s operations.