UACES Facebook C.E.S.P. 2-6: Map Coding Instructions


Civil Rights

C.E.S.P. 2-6: Maps and Membership Areas for 4-H and Extension Homemaker Clubs.

Date Revised: 7-27-2014
Supersedes: 5-3-2002

Summary: Establishes policy for designation of geographic membership areas for Extension Homemakers (E.H.) and 4-H clubs.

Federal regulations require preparation of maps identifying E.H and 4-H clubs in the county to be used as a base in planning and implementing these clubs. Maps should be updated annually.

Each E.H club and 4-H club must be identified on the maps where the clubs generally meet. In addition there should be a legend on the map that identifies each club, the racial composition of each club, along with the racial composition of each club’s membership area.  In interracial membership areas, the racial composition must be determined in order to document that either (1) membership in the E.H. Club or 4-H club reflects the racial composition of the membership area or that (2) "all reasonable efforts" have been made to achieve integration.

A 4-H or E.H. club membership area may be as small as an apartment building, one floor, or the wing of one floor of a housing unit, or it may cover several square miles. Membership areas may include all or any part of the areas where official population data by race is available. If official population data by race is not available, Extension personnel are responsible for determining the data.   When the membership of a club is drawn from throughout the county and there is no residential pattern, a club may be designated as county-wide.