UACES Facebook C.E.S.P. 2-4: Public Notification of Nondiscrimination


Civil Rights

C.E.S.P. 2-4: Public Notification of Nondiscrimination

Date Revised: 10-13-2016
Supersedes: 7-27-2014

Summary: Establishes policy concerning public notification of nondiscrimination as required by the Extension Public Notification Plan.

Public notification is at the core of our civil rights efforts.  The Cooperative Extension Service must take the necessary steps to inform the public that it does not discriminate, adheres to all civil rights laws, and most importantly, is open and available to everyone .  In addition, public notification is used to advertise, particularly to minorities, the underrepresented and underserved, as well as the disabled, all of Extension’s programs and their benefits.  Our public notification efforts include:  having a nondiscrimination statement on all documents, brochures, flyers, announcements, etc., and prominently displaying the USDA "And Justice for All" poster in public areas. 

1. The following statement has been approved and must be included on Extension letterhead, publications, job announcements, program announcements, and other printed material.

"The University of Arkansas System Division of Agriculture offers all its Extension and Research programs and services to all eligible persons without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status, and is an Affirmative Action/Equal Opportunity Employer."

"La Universidad de la División de Sistemas de Arkansas de Agricultura ofrece a todos sus programas y servicios de extensión e investigación a todas las personas elegibles sin importar la raza, color, sexo, identidad de género, orientación sexual, origen nacional, religión, edad, discapacidad, estado civil o de veterano, información genética, o cualquier otro estado legalmente protegido, y es una acción afirmativa / ofrece igualdad de oportunidades."

2. Prominent display of the nondiscrimination poster "And Justice for All" in office locations, and all meeting rooms where programs or activities are being conducted by the Cooperative Extension Service.
3. All informational materials released to the public must contain the following statement when announcing a specific meeting or activity.   Such statement indicates the organization is compliant with civil right laws and reasonable accommodations will be made for those individuals with disabilities to have access to the program or activity; and materials may be available in alternative formats.  

"The Arkansas Cooperative Extension Service is an equal opportunity/equal access/affirmative action institution.  If you require a reasonable accommodation to participate or need materials in another format, please contact your County Extension office (or other appropriate office) as soon as possible.  Dial 711 for Arkansas Relay."

"El Servicio de Extensión Cooperativa de Arkansas es una institución de acción afirmativa/igualdad de oportunidades/igualdad de acceso. Si requiere acomodación razonable para participar o necesita material en otro formato, por favor póngase en contacto con su oficina de extensión (u otra oficina apropiada) tan pronto como sea posible. Dial 711 para Arkansas."

4. The more comprehensive non-discrimination statement is preferred; however, the abbreviated statement below may be used when space is limited.  Please remember, this statement cannot be used when announcing a specific meeting or activity.

"The Arkansas Cooperative Extension Service is an equal opportunity/equal access/affirmative action institution."

"El Servicio de Extensión Cooperativa de Arkansas es una institución de acción afirmativa/ igualdad de oportunidades/igualdad de acceso."

5. Program announcements to a specific, racially identifiable audience such as 4-H members, 4-H leaders, E.H.C. members, E.H.C. officers or Extension planning committee members are not required to contain the statement of nondiscrimination because the individuals addressed are already enrolled in an Extension program and are aware of Extension’s non-discrimination policies and have agreed to comply with such policies.
Our public notification efforts also include informing other organizations and groups which Extension works with of our non-discrimination policy and assuring that they also are non-discriminatory when they work with us.  See.  C.E.S.P 2-3 Notification to Groups of Non-Discrimination