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Cooperative Extension Service
Departments
Financial Services
Online Requisitions
The Financial Services office is implementing an online requisitions
enhancement to the Banner accounting system. When finalized, this feature will
result in a fundamental change in the way we process purchases. Currently, we
rely on what is basically a manual system of preparing a request on paper,
routing it through county or section offices, administration, and the Financial
Services office before the same information is re-entered into Banner. Online
requisitions will allow us to completely remove the paper document from the
process and allow us to transfer those requests throughout the organization
electronically. This change will be beneficial to the organization for a number
of reasons:
- Eliminating the transfer of
documents from desk to desk or office to office will reduce the time required to
process a purchase request. With online requisitions, a completed document is
immediately routed to each person who is required to review and approve it.
- The elimination of duplicate
data entry not only speeds up the process, it also increases the accuracy of the
data. Each time data is entered there is a chance for a mistake to occur. If the
data is enter only one time, the possibility of errors has been cut in half.
- Because someone currently
prepares the requests in each department or section, this change will create no
additional duties for your staff. For them it will simply be a shift from one
type of document to another. However, it will reduce the need for data entry by
the purchasing office staff. This allows them greater time for research and
follow-up on your requests resulting in better prices and increased savings to
the organization, which is their intended function.
This project will be implemented in phases beginning with a few state office
departments, expanding to the remaining state office sections, then to county
offices and research centers. You will receive additional instructions and
training as online requisitions are rolled out to your area.
View and print instructions for
entering
or
approving
online requisitions and
installing
WebForm for use. A few
tips
for entering requisitions are also available.
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