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Financial Services
Payroll Procedures

Direct Deposit • Income Tax Withholding • Pay Stub • Address Change • Certificate of Service • Find the Current Fringe Benefit Rates

Direct Deposit

Have you ever made frantic dash to the bank to deposit your paycheck and arrive just as they lock the doors? Or dug through your mail for the third time on payday before finally realizing that the post office has done it to you again? If so, then direct deposit may be the answer for you. With direct deposit, your paycheck is automatically credited to your bank account on payday - no waiting, no worrying, no hassle. To sign up, simply prepare a Form Finance-224 (you knew there would be a form) and send it to the Financial Services office along with a voided blank check or deposit slip. This form is also used to change or stop your current direct deposit. As a condition of employment, all new employees are required to sign-up for direct deposit.

Income Tax Withholding

To change your federal withholding amount, submit a signed copy of IRS Form W-4. You can download this form from the IRS website or contact the Financial Services. If you are claiming the same number of exemptions for state withholding as you are for federal withholding, no state form is required. However, if you want to adjust your state withholding allowances submit a signed copy of Form AR4EC. This form can be obtained from the Arkansas Department of Finance and Administration website or by contacting the Financial Services office.

Pay Stub

Your payroll history beginning January 1, 1998 through the most recent pay period is available through Banner Self-Service. Through this service you can access any pay stub for that time frame. 

Address Change

Your personal information can be updated through Banner Self-Service or by contacting the appropriate administrative or district office secretary. 

Certificate of Service

The Certificate of Service form is used to report your hours worked and leave taken for each pay period. Time should be reported in quarter hour increments, such as 7.25, 7.50, 7.75. Please indicate Saturdays, Sundays and Holidays by entering S or H in the hours worked column on those days. The proper form to use and the information required is dependent on your classification:

Monthly forms are generally due in the Financial Services office within one week after the end of the month you are submitting. Time sheets for hourly and temporary employees are due within three business days after the end of the pay period. Please refer to the payroll schedule or contact the payroll office if you have additional questions.

Fringe Benefit Rates

Effective July 1, 2004, the fringe benefit rates for fiscal year 2003 increased to 28.42% for the institutional rate and 23.62% for the CSREES rate. The fringe benefit rate for temporary employees is 8.01%. Please use these rate amounts when you calculate budgets that are included in your sponsored projects or program proposals which will be awarded after July 1, 2007. The CSREES rate should be used for formula funding only, not competitive grants

The new fringe benefit cost rates are as follows:

The fringe rates for regular salary and wage amounts were computed as follows:

The fringe rates for temporary labor wages were computed as follows:

This information is provided to you so that you can anticipate what fringes will be charged against your sponsored programs and projects during the next fiscal year ending June 30, 2008. The fringe benefit rates given above should be multiplied by anticipated salary costs to estimate fringe benefit costs for the next fiscal year. The detail on the rate computations is informational only.

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