|
|
Cooperative Extension Service |
 |
|
|
|
|
Agricultural
Experiment Station |
|
|
|
|
|
U of A Board Policies
Dale Bumpers College
|
Information Technology
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1. | Outstanding action items from last meeting. | |
|
ACTION ITEM: Karin will e-mail the appropriate Banner listserv to learn who else
is using the IPEDs report. Karin will open a support ticket for assistance on
what settings impact the way data is pulled for the Banner IPEDS report. The
IPEDS sub-committee met to discuss. ACTION ITEM: Jim will reopen the contact on stores inventory concerning the reconciliation problem. Jim has determined that at least some of the problems are resolved and will continue testing. ACTION ITEM: Steve will provide Mark a list of the Banner user security classes and the objects included in each class to familiarize him with the current structure and to facilitate discussions on changes needed. Done. |
||
| 2. | Projects | |
| a) | Disaster Recovery | |
| b) | Accounts Receivable – Tabled | |
| c) | Argos – Budget Report discussion, moving from e~Print to Argos to improve service and make changes requested by Tony Windham. | |
| d) | (Possible New Project) Using Banner budget process for departmental budget preparation | |
| 3. | Luminis Update | |
| Luminis synchronizes passwords with Banner. The policy that Banner IDs cannot be changed because of audit trail needs to be revisited. Currently, when an employee has a name change, all other accounts except Banner are changed. This will break the synchronization. Is there a workaround that will satisfy FS and HR/auditors that will also allow the Banner ID to be changed? Perhaps a report that lists all IDs ever assigned to a PIDM? (Note: Banner 8.x will include a new identity table that can be used to track other IDs that have been assigned to an individual. If used, this could provide the auditors with the information needed when an ID has been changed. However, the ID changes will need to be in place by the end of August for the Luminis rollout so an alternate method of tracking may be needed until the Banner upgrade is done.) | ||
| 4. | PCard detail in Banner | |
| A request has been made that the description for PCard transactions listed only as US Bank be improved to report detail on the charges (use tax). | ||
| a) | Could automating the batch journal entry for PCard transactions help with this process? | |
| b) | Managers also want the charges to post more quickly. Could changing the process so that the AOS enters each charge as a requisition with the correct org/fund relieve them of the chore of logging into the bank to create the monthly transaction log? Renee could reconcile back to the monthly statement. Orgs and funds would already be correct in Banner. | |
| c) | Argos – Budget Report discussion, moving from e~Print to Argos to improve service and make changes requested by Tony Windham. | |
| 5. | Monthly transaction postings | |
| Financial managers have requested that charges are posted more quickly. Could a process be established whereby IT, Printshop, Postal Center, etc. post charge-backs to a network folder that is processed each day for batch journal entries? Each week? | ||
| 6. | Banner Summit notes | |
| a) | Sungard will be releasing a survey that campuses can use to validate the new ethnicity/race codes for employees (Banner 7.x) and will update the IPEDS reports (Banner 8.x) well before the Federal Register deadline of 2010. | |
| b) | New ID and ID Validation tables in Banner 8.x. Also, will be able to associate the Banner ID with the Emp ID, which may also resolve the name change issues. | |
| c) | Banner 8.x, can enter SSN in employee ID field; Banner will search and return employee ID and name. Does this mean we can get rid of the alt ID table records? Also, can mask part of the SSN in webforms and apply based on security. | |
| d) | Banner 8.x, many fields – Name, Title, etc., will be lengthened. What is the impact on the Division Directory and other reports using these fields? | |
| e) | PeopleAdmin feed to HR possible in Banner 8.x. Must pay PeopleAdmin for extract and crosswalk fields. Must also set up EPAF and establish a process for the feed. | |
| f) | Travel module delivered in Banner 8.1 (with travel advance 8.2). Per diem table included and may have capability to upload documentation (may need Banner Document Management System for upload). | |
| g) | Other notes? | |
| 7. | Other Business | |
|
© 2006 |
|
|
University of Arkansas • Division of Agriculture |
Mission
•
Disclaimer
•
EEO
•
|
