Cooperative Extension Service Departments
Human Resources - For Hiring Supervisors
Sample Offer and Acceptance Letter: Classified Position
Date
Name
Street
City
Dear:
Welcome to the University of Arkansas Cooperative Extension Service!
We are pleased you have made the University of Arkansas Cooperative Extension
Service your “employer of choice” by accepting our offer of employment. As a
member of Extension’s team, you play a vital role in our efforts to address
issues facing Arkansans in the areas of agriculture, natural resources,
community development, family and consumer sciences, and 4-H youth education. We
will offer you a challenging work environment and an opportunity for
professional growth.
Please note that this letter will serve to document the terms of the offer that
has been made to you, but it does not constitute an employment contract. Your
employment is contingent upon satisfactory performance and continued funding.
As a new hire, you will be placed in probationary employment status for three
(3) months. At the end of this probationary period, your ability to make a
positive contribution to Extension will be evaluated and a determination will be
made regarding your continued employment.
The following is a summary of the offer you are accepting:
Position Title:
Rate of Pay:
Job Grade:
Scheduled Hours:
Supervisor’s Name:
Department / Location:
Vacation Allotment: Accrual Basis
Start Date:
Date of First Pay: (Check Payroll Calendar to confirm.)
| *Criminal Background Check: (if
applicable) As a result of your fiscal responsibilities, criminal background
information for you will be verified as a condition of employment. |
The University of Arkansas Cooperative Extension Service offers excellent
benefits to its employees. A package describing these benefits will be provided
to you by the Human Resources Office. The HR staff (501-671-2219) will be able
to answer any additional questions concerning your employment and benefits.
- As a condition of employment, you must comply with the following requests:
On your first day of work you must present satisfactory evidence of identity and
employment eligibility as defined under the Immigration Reform and Control Act
of 1986. For additional information, please refer to the enclosed Employment
Eligibility Verification instructions and Form I-9.
- You must furnish the Human Resources Office with a copy of your diploma or
GED (if applicable).
- You are required to accept payment of salary or wages in the form of a direct
deposit.
- You must complete and return the following enclosed forms: are Form W-4,
Employee’s Withholding Allowance Certificate;
FINANCE-224, Authorization to
Deposit Funds (direct deposit form); and
EHIRE-180, Banner Information Form.
[Hiring Supervisor note: If applicable, add the
EHIRE-164, Authorization for
Release of Confidential Information, a youth protection form which must be
notarized.]
I am enclosing a duplicate original of this letter. If you find these
conditions acceptable, please keep one copy of this letter for your files and
sign and return the other copy to me at your earliest convenience with the forms
listed above and a photocopy of your Social Security card.
Again, welcome to
Extension. It is a pleasure having you join our team. We look forward to a
mutually rewarding relationship.
Sincerely,
Supervisor name
Supervisor title
Enclosures
cc: Human Resources
I have read, understand and accept the terms of this offer. I acknowledge that I
voluntarily accept the salary indicated in this offer letter regardless of any
previous state service.
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Signature |
Date |
Return to
Human Resources |
