UACES Facebook Arkansas Extension Information for Clubs financial reporting for 4-H Master Gardeners

Information for Extension Clubs & Groups

The University of Arkansas, Division of Agriculture - Cooperative Extension Service (UACES) has a responsibility to conduct its programs in such a way as to maintain the public trust and safeguard the positive image of the organization.  Because so many UACES programs are delivered in conjunction with local volunteers, it is imperative that all parties understand their roles and responsibilities regarding UACES program-related activities. 

The University of Arkansas, Division of Agriculture - Cooperative Extension Service (UACES) has a long, positive history with Master Gardeners Groups, 4-H Clubs, 4-H Organizations and Foundations, and the Extension Homemakers Council, a 501(c)(3) organization.  Volunteers are essential elements in the success of these UACES programs.  Volunteers assist UACES in carrying out its mission and operate under the oversight and control of UACES.  Without these volunteers, related UACES programs would lose much of their stature and effectiveness.


The latest revisions were made to the Financial Guidelines for 4-H & Master Gardener Groups on April 5, 2016 and are listed in the document linked below:

Changes 04.05.16











Financial Guidelines for 4-H and Master Gardener Groups cover
End-of-Year Financial Reporting


For the end-of-year reporting requirements and forms, please refer to the Financial Guidelines for Affiliated Groups.

Reporting Period

      • 4-H                                                      October 1st - September 30th
      • Master Gardeners                            January 1st - December 31st

Deadlines for Submitting End of Year Reports

      • Each club/group completes all required financial reports after the appropriate reporting period end date and submits those reports to the Staff Chair at the County Office;

      • The Staff Chair will review, sign, and forward those reports to the Associate Director for Finance and Administration at the LRSO within 90 days of the reporting period end date.
        • 4-H reports are due by December 31st
        • Master Gardeners reports are due by March 31st


End-of-year Financial Reporting Requirements and Sample Reports

Step-by-step Instructions for Clubs with a Private Bank Account

Step-by-step Instructions for Clubs without a Private Bank Account


Forms (Excel/Word)

Forms (PDF) 

Contact Dianne Vaughan at or 501-671-2006 for assistance.


Picture of CES Raffle License for July 1, 2015 through June 30, 2016

Financial Information for Raffles

The charitable raffle license for UACES has been issued for July 1, 2016 through June 30, 2017.

The Request to Conduct Raffle form is required for each raffle held in your county.  This form must be completed and submitted to the Office of the CFO at least 10 business days prior to the start of the raffle.

Click the link below to download the form. 

Request to Conduct Raffle

Annual Reporting

Raffles held May 1, 2016 through April 30, 2017 must be reported on the Annual Raffle Report by May 15, 2017.  

Submit the completed Annual Raffle Report along with a copy of each Request to Conduct Raffle to the office of the Associate Director for Finance & Administration no later than May 15, 2017.  

Click the link below to download the form.

Annual Raffle Report

Raffle License


Contact Dianne Vaughan at or 501-671-2006 for assistance.