Organizing a 4-H Activity

Pictures of chickens, flowers, wheat, a boy looking through a magnifying glass, irrigation pipe, soybean pods, and fruits and vegetables.	Cooperative Extension Service





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Organizing a 4-H Activity
4-H Volunteer Leaders' Series

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Planning and Cooperation

A successful activity requires careful planning and group cooperation. Use this form to outline the tasks which need to be performed and to delegate responsibilities to all those involved. This organizational tool should help make any activity a success.

General Information
Name of Activity
Date		Time
Location
Purpose or Objectives
Intended Audience
Planning Committee
Estimated Cost or Expense Involved

Specific Information
Task	Who Is Responsible?	When Will task Be Complete?
Secure and prepare facilities
Develop budget
Contact resource people
Send invitations to special guests
Obtain equipment
Provide food/refreshments
Provide door prizes
Provide transportation
Obtain funding
Secure insurance coverage
Publicize activity
Serve as host/hostess
Arrange for printing (programs, agendas, etc.)
Obtain awards and plan for recognition
Coordinate clean-up
Write thank-you notes
Evaluate the activity
Other:

4-H Volunteer Logo Originally prepared by Lynn R. Russell, State Leader- Family and Consumer Sciences, Cooperative Extension Service, University of Arkansas. Updated by Ella M. Geisler, retired 4-H program specialist.

Author:

Mike Klumpp, 4-H Youth Development Specialist

MIKE KLUMPP is 4-H youth development specialist, Cooperative Extension Service, University of Arkansas, Little Rock.

CES-649-10-02RV

University of Arkansas • Division of Agriculture
Cooperative Extension Service
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Little Rock, Arkansas 72204 • USA
Phone (501) 671-2000

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Publications Organizing a 4-H Activity 4-H Volunteer Leaders' Series

Publications
Organizing a 4-H Activity
4-H Volunteer Leaders' Series