Publications
4-H Club Meeting Agenda
4-H Volunteer Leaders' Series
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The following order of business may be used by any kind of 4-H club. The
parts shown in parentheses should not be read. If committee reports are to be
made, they can be given after the reading and approval of the minutes.
President: The meeting will now come to order and we will have a song
led by
[persons name], the song leader.
Song Leader: Let us all stand and sing [song title].
Everyone: (All sing.)
Song Leader: Be seated.
President: The secretary will now call the roll and give a report of
the number of members present and absent.
Secretary: [Calls roll.) Mr. President, we have [number]
members present and [number] members absent.
President: We will now review the meaning of our emblem. What is the
National 4-H Emblem?
Members: The Four-Leaf Clover with the letter "H" on each leaf.
President: What do the four "H's" represent?
Members: The equal training of the Head, Heart, Hands, and Health.
President: For what is the Head trained?
Members: To think, to plan, and to reason.
President: For what is the Heart trained?
Members: To be kind, true, and sympathetic.
President: For what are the Hands trained?
Members: To be useful, helpful, and skillful.
President: For what is the Health trained?
Members: To resist disease, enjoy life, and make for efficiency.
President: What is our Motto?
Members: "To Make the Best Better."
President: We will now stand and repeat the Pledge of Allegiance to
our flag and the 4-H Pledge. These will be led by [persons name].(All
stand.)
Members: (Facing the U.S. Flag) "I pledge allegiance to the flag of
the United States of America and to the Republic for which it stands, one Nation
under God, indivisible, with liberty and justice for all."
Members: (Facing the emblem) "I pledge my head to clearer thinking, my
heart to greater loyalty, my hands to larger service, and my health to better
living for my club, my community, my country, and my world."
President: Be seated.
President: The secretary will read the minutes of the last meeting.
Secretary: (Reads the minutes.)
President: Are there any corrections or additions to be made to the
minutes? (Wait a few seconds for suggestions. If any, have the secretary correct
the minutes.) If not, the minutes will stand approved as read.
President: Is there any unfinished business? (If so, discuss it.)
President: Is there any new business? (If so, discuss it.)
President: Are there any new members who wish to join? (If so, have
the secretary give them a card to be filled out after the meeting.)
President: Is there any other business to be presented to the club.
(If so, do whatever is to be done.)
President: We will now proceed with the program as planned.
(Devotionals, talks, method demonstrations, films, talent numbers, etc., are
given.)
President: Do I hear a motion to adjourn?
A Member: (Standing) Mr. President.
President: . . . (Calls the member by name.)
Same Member: I move that we adjourn.
Any Member: (Seated) I second the motion.
President: The motion to adjourn has been made and seconded - all in
favor say "aye."
Everyone: Aye (pronounced like I).
President: The meeting is now adjourned. (Refreshments, recreation,
etc., will follow adjournment.)
This material was taken from the 4-H Club Officers Manual, C-408. Each
officer of your club should have his/her own copy of the publication. They are
available through the Extension office.
| Author: |
Darlene Z. Baker, Ph.D., State Leader - 4-H
Youth and Development |
DR. DARLENE Z. BAKER is state leader - 4-H and Youth Development
Specialist, Cooperative Extension Service, University of Arkansas, Little Rock.
4HCH4-PD-10-02RV
|
